Classics > About Us > Ioannou Centre > Event/room booking form

Event booking form

Event organiser's details

Event details

Your requirements

If you know which room you would like please select below. We will, wherever possible, do our best to accommodate specific requests. If you don't know which room you would like please provide an outline of the type of room you require - number of seats/people attending your event and the layout of the room, e.g. lecture style, or chairs around a table.

Descriptions of our rooms

Audiovisual requirements

Please describe what media will be used (e.g PowerPoint, music, DVD) and what equipment will be brought by the speaker (USB memory stick or CD only). Flipcharts are available, so please specify if you require any. All rooms (except the Atrium and Common Room) contain a data projector, screen and laptop.

IT requirements

If you have any specialist IT requirements (such as Skype), or if you require the services of Faculty IT staff, please indicate it here with clear instructions. Please note, there may be an extra charge for these IT services. All rooms (except the Atrium and Common Room) contain a data projector, screen and laptop.

Refreshments

If you would like refreshments for your event, please say here (please see our bookings and event guide below for further details). Please also give the times at which you wish the refreshements to be served as well as total numbers, e.g., tea/coffee and biscuits for up to 20 people served at 11am. Please include any dietary requirements and allergies.

Please note that our events packages include graduate helper(s) for your event.

Other requirements

e.g. If you have any access requirements or if you need a hearing loop induction.

Payment details

We only accept payment through Purchase Order (PO) and invoice. Please give details of the person/company to be invoiced.

University of Oxford customers:

We only accept payment through Purchase Order (PO) and invoice. For members of the Classics Faculty or Research Projects, please list the fund/cost centre from which payment will come.

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Notes

A note on acoustics

When organising any conference or event to be held at the Ioannou Centre, please always try to bear in mind that due to the design of the building, noise generated in the Common Room and Atrium area has a tendency to carry upwards to the study galleries where students and research staff work year-round.

School visits

Outreach Officers and school representatives should also be made aware of potentially disruptive sound amplification when introducing large groups of schoolchildren to the Centre, and should remind their parties to keep voices down whenever using the common parts of the building.

Children

Whilst we can and do offer baby changing facilities on site, we request that alternative arrangements for childcare be made by organisers and delegates whilst attending conferences and events.

Dogs

Due to Health and Safety considerations, dogs are not permitted in any part of the building

Out of hours events

Keys will be made available for any conference or event that will run outside normal working hours (Monday-Friday, 09:00-17:00). These will be given to the event organiser, who will need to return them to the Faculty the next working day. This person may also need to arrange a time to come in to talk to a member of Reception staff about Health & Safety procedures for when the building is unstaffed.

Contact details

Ioannou Centre for Classical and Byzantine Studies, 66 St. Giles’, Oxford OX1 3LU
T: +44 (0)1865 288 372
E: reception@classics.ox.ac.uk

 

Members of the Classics Faculty - concessions

Only members of the Classics Faculty may apply for a waiver of room hire charges. Requests should be sent via email to facilities management fm@classics.ox.ac.uk who will forward them to the Faculty Board Chair and the Administrator. Members may apply separately for Faculty Board grants to cover refreshments and other special requirements.