Classics > Privacy Notice & Cookies

Privacy Notice and Cookies

Privacy Policy

Information collected

On some parts of the website, you may be asked to provide some limited personal information in order to enable the provision of certain services (e.g. prospectus ordering, registering with a society, applying for a vacancy etc). The University may store this information manually or electronically. By supplying this information you are consenting to the University holding and using it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose.

We may also collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our webmasters. This is statistical data about our users' browsing actions and patterns which does not identify any individual and allows us to ensure that content from our site is presented in the most effective manner for you and for your computer.

How the information collected is used

Personal information provided to the University by you will only be used for the purposes stated when the information is requested. Personal information will not be sold to third parties, or provided to direct marketing companies or other such organisations without your permission. Personal information collected and/or processed by the University is held in accordance with the provisions of the Data Protection Act 1998.

Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of this website. Any disclosure of this information will be in aggregate form and will not identify individual users.

How we store information collected

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

We may disclose your personal information to third parties if we are under a duty to disclose or share such information in order to comply with any legal obligation or to protect the rights, property or safety of the University, its members or others.

Any personal information provided by you including your email address will only be used for the purpose for which it was intended. We will not pass on your information to third parties for the purpose of marketing/advertising or otherwise. 

The use of Cookies and related Technologies on this website

What is a Cookie?
Cookies are small text files containing a string of characters that are placed on your computer/laptop or mobile device by websites that you visit. When you visit the website again, the cookie allows that website to recognise you. Cookies may store user preferences and other personal information and in other cases perhaps simply a session identifier is stored to track unique visitors to the website but no personal information. You can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some website features or services may not function properly without cookies.

Not all websites put a cookie on your computer but these days many do for a number of reasons. Sometimes the cookie only stays on your computer for the time that you are on the website these are known as session cookies and are generally necessary in order for the website to function correctly. These cookies are deleted when you close your browser.

Most web browsers allow some control over the use of cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, see www.allaboutcookies.org

Session Cookies
This website uses a standard session cookie which does not store any personal information and is necessary for the website to function correctly. This is the PHPSESSIONID session cookie which is deleted as soon as you close your browser. We also use a

Preference Cookies
Other cookies may be stored on your computer for long periods of time and may store information that helps identify you the next time you return to a particular website. These can be useful for example to save the various selections you have made to customise a website for your personal preference. This website does not use these type of cookies.

Web Analytics Cookies
Another type of cookie falls under the category of web analytics/metrics. These cookies store information about the web pages people have visited, where visitors came from etc. These type of cookies do not identify the individual but collect the information in an anonymous, aggregated way. These type of cookies help website owners improve the usability/functionality of the website and are commonplace today. Google Analytics is an example of one such technology that uses cookies to track this type of information.

Third Party Cookies
There are other types of cookie which are placed on your computer by websites that track where you have been, what searches you may have done on a website for the purposes of marketing/advertising. We do not set these types of cookie at all from our own website.

Cookies used on this site:

Cookie ID Purpose Contains or Links to personal data Data Type Lifespan
PHPSESSID [random string] Identifies the user's session no unique string Session end of session
civicCookieControl Used to store whether a user has accepted or denied cookies. no string to say implied, no, open Persisitent 3 months
HACIVIC (set by apikeys.civiccomputing.com). For the purposes of the civicCookieControl cookie.
This cookie might be set from the civicuk.com domain or from stats.civiccomputing.com
Load Balancer: This cookie is used by CIVIC's load balancer to identify the server that is active for our request on their cluster. This is an essential cookie to the operation of their site that is always set by the load balancer but it does not store any personal information. no string to identify the civic server that this request is being handled by. This is the request from classics.ox.ac.uk to civic and is not end user related, but will set a cookie but with no personal information. Session end of session

Google Analytics

This site uses Google Analytics to collect information about how visitors use our site. Google Analytics uses cookies to record information about usage. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website, where visitors have come to the site from and the pages they visited. For further information on how Google Analytics handles user data please see the overview of Google Analytics privacy. The table below shows details of the cookies that Google analytics uses:

Cookie ID Purpose Contains or Links to personal data Data Type Lifespan
_utma Tracking for statistics no Visitor ID (Anonymous) Persistent 12 months
_utmb Tracking for statistics no Visitor ID (Anonymous) Persistent 30 mins
_utmc Tracking for statistics no Visitor ID (Anonymous) Session end of session
_utmz Tracking for statistics no Visitor ID (Anonymous) Persistent 6 months
_utmt Tracking for statistics no Event id (numeric)(Anonymous) Session end of session

Further Information

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit www.allaboutcookies.org.

You can opt out of being tracked by Google Analytics across all websites by visiting: http://tools.google.com/dlpage/gaoptout

If you have any concerns regarding the use of cookies and privacy please email webmaster@classics.ox.ac.uk